How to add a graphic watermark to a spreadsheet in Excel

It’s possible you’ll already know you may add a watermark to a Phrase doc, however you won’t know which you can additionally add a watermark to an Excel sheet. This is how.

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Including a watermark to a Phrase doc is a straightforward and customary process, however do you know you may add a watermark to an Excel sheet? You’ll be able to, and the principles for doing so in Phrase and Excel are related. On this article, I will present you the best way to use a graphic file as a watermark in an Excel sheet and the best way to keep away from just a few pitfalls alongside the way in which. 

SEE: 83 Excel suggestions each person ought to grasp (TechRepublic)

I am utilizing Microsoft 365 on a Home windows 10 64-bit system, however you need to use earlier variations. This method requires opening the sheet’s header, so it is not acceptable for Excel On-line. You’ll be able to’t work with headers and footers within the internet model. On your comfort, you may obtain the demonstration .xlsx and .xls recordsdata. The demonstration recordsdata are saved within the Web page Format view; you may’t see the graphic in Regular view.


Excel’s watermark function is just like Phrase’s, but it surely is not as versatile, and that is one thing I will tackle on this article. You want some knowledge in an Excel sheet and an image file to insert because the watermark. Be certain that your image has no copyright restrictions earlier than utilizing. Even then, do not forget that Inventive Commons does not imply fully free with no restrictions, though more often than not it does. Some artists require credit score when you use (distribute) their work. If you are going to distribute within the public area, it is a good suggestion to verify on that.

Checking the license can show to be troublesome, however there normally is a path of breadcrumbs to comply with. In our case, we’ll be utilizing the Image choice. To see the way it works earlier than downloading, click on Image on the Insert tab after which do the next: 

  1. Earlier than downloading the file, right-click it within the On-line Footage dialog and select Properties. Most certainly, you will see nothing of use right here, however generally you get fortunate.
  2. If Properties isn’t any assist, select View Supply (Determine A). Doing so will (normally) open the file’s supply data in Notepad.
  3. If nothing shouts proper out at you, search on “license.” If nothing pops up, search for a supply URL. The decoration .jpg I am utilizing has a .ccs stylesheet URL within the first few strains of code (Determine B). Copy that into your browser and see what it pulls up. In Determine C, you may see my outcomes: Proper on the high you will discover the copyright is licensed by MIT. 

Use your favourite search engine to search out data on MIT’s license. You will discover that this license is versatile. The one point out is together with the permission assertion in software program. You might be free to distribute; you are not distributing software program.

Determine A


  Discover the license within the supply data.

Determine B


There could be a license clue within the supply file. 

Determine C


You may discover license data within the graphic’s stylesheet. 

If this appears complicated, don’t fret. There is not any silver bullet, and it would take a little bit of apply to get good at recognizing the correct clues. This course of is exclusive to the graphic file and utilizing the Image function. You may use a totally completely different route to search out and insert a graphic file. In case you’re doubtful, discover one other graphic file. Whatever the license and permission assertion, when doable, it is all the time acceptable to offer credit score. You’ll be able to’t go unsuitable by doing so.

After getting a file which you can freely distribute, it is time to add it to the Excel sheet.

Find out how to add a graphic watermark in Excel

When including a watermark to an Excel sheet, you will work with the workbook’s header part. As a result of Excel sheet pages are passive to an extent, sizing and positioning the watermark excellent can take a little bit of tweaking. 

Now, let’s add that decoration jpg that we reviewed earlier for its license to an Excel sheet:

  1. Click on the Insert tab after which click on the Header & Footer choice within the Textual content group. Doing so opens the header by default with the cursor within the heart part. You might be in Web page Format view.
  2. Click on Image within the Header & Footer Parts group on the contextual Header & Footer tab.
  3. Within the ensuing dialog, click on the net search (mine is Bing Picture Search), and enter Christmas as a search time period. That is the place you’d verify for the license if you have not already. Be at liberty to enter one other time period to match your secular or non secular vacation; that is totally as much as you and your group.
  4. Discover the decoration .jpg (or the file of your alternative), choose it, after which click on Insert. Determine D reveals the image hyperlink as &[Picture] within the header.

Determine D


  Insert the graphic file.

At this level, you are still within the header however you may’t see something. That is the place issues get a bit distinctive to every scenario. What occurs subsequent will rely upon the scale of the graphic file, the scale of your sheet content material and so forth. Click on wherever outdoors the header part. Doing so ought to show the .jpg, as proven in Determine E.

Determine E


  View the graphic file.

As is, the .jpg is simply too small. As a result of you have not modified the view, you may edit the .jpg in place, which vastly reduces tweaking effort and time.

Utilizing the ruler simply above the header, determine how extensive you need the graphic to be. On this case, we’ll say 6.5 inches as a result of that is the default measurement of the sheet. Don’t be concerned concerning the top, however in some instances, that would be the extra vital measurement, and you will work from it as an alternative of the width.

SEE: Workplace 365: A information for tech and enterprise leaders (free PDF) (TechRepublic)

To entry the .jpg, do the next: 

  1. Click on within the header space to reopen the header. (Be certain that the &[Picture] ingredient is chosen.) 
  2. Click on the contextual Header & Footer tab after which click on Format Image within the Header & Footer Parts group. By default, the Lock Side Ratio and Relative To Authentic Image Dimension choices are each checked. You should not must uncheck these two choices; doing so can distort the graphic. 
  3. Change the Width choice to six.5 (Determine F) and click on OK. 

As a result of the Lock Side Ratio choice is checked, Excel updates the Peak accordingly for you. On this case, they’re the identical, however that will not all the time be the case. Determine G reveals the resized graphic and it seems to be excellent. 

Determine F


Change the width of the graphic. 

Determine G


  Now the graphic is the correct measurement to fill a lot of the default sheet.

Most watermarks are dimmed so they do not overwhelm the content material. We haven’t any content material for the demonstration file, however let’s dim the graphic anyway:

  1. Click on the header part if needed and ensure the &[Picture] ingredient is chosen.
  2. Click on the contextual Header & Footer tab after which click on Format Image.
  3. Within the ensuing dialog, click on the Image tab.
  4. Within the Picture Management part, click on the Colour dropdown and select Washout (Determine H).
  5. Click on OK. As you may see in Determine I, the crimson ornaments are a lot lighter after making use of the Washout impact.

Determine H


  Select Washout to dim the graphic.

Determine I


  The ornaments are a lot lighter now.

That was pretty straightforward, however getting into textual content is even easier. Many watermarks are textual content, resembling Confidential, Draft and so forth. To enter textual content, open the header and easily enter the textual content. With the textual content chosen, click on the House tab and use the Font choices to format the textual content appropriately.

When working in Regular view, you will not see the watermark. To take away the watermark, open the header, choose the image ingredient or the textual content and press Delete. Click on any cell outdoors the header to complete the delete. 

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