How to be ready for offline work with a Chromebook

Alter a couple of settings, set up an extension, choose information and you may work with out an web connection on a Chromebook.

Photo of a Pixelbook Go with wallpaper set to a green checkmark with a gray underline, surrounded by a gray circle.

Photograph and Illustration: Andy Wolber/TechRepublic

Chromebooks are designed to work finest with an web connection. Begin your system, open the Chrome browser and all of the assets of the net are yours to entry. Google designed Chromebooks to be quick, safe and easy to make use of. System updates that set up with a restart are measured in seconds.

You are able to do loads with a Chromebook offline, too, together with working with Gmail, Drive, Docs, Sheets, Slides and Drawings. However because the system presumes an web connection, it’s good to take a couple of steps to ensure apps and knowledge can be found offline. To organize your Chromebook for offline work, make certain your system is up-to-date and related to the web. Additionally ensure you’ve signed in to your Chromebook with the Google account you intend to make use of offline, then discover the assorted settings and options that allow you to work offline, as described under.

Be aware: When you use a Google Workspace account, remember that an administrator can stop offline entry to knowledge and apps. So in case you use your Chromebook with an account related to work or faculty and any of the settings aren’t out there, verify together with your Workspace administrator.

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Gmail offline

Go to Gmail offline settings and verify the field subsequent to Allow Offline Mail (Determine A). If desired, change the quantity of mail to make out there offline. Choose Save. Subsequent, go to your inbox, then press Ctrl+D to create a bookmark to return to your synced mail when offline. Wait till the system shows the circle with a checkbox to point a profitable sync (Determine I, high). Return to the bookmark you created earlier to learn, reply to or write Gmail when offline. Mail you “ship” whereas offline can be saved within the outbox and ship if you reconnect to the web.

Determine A

Screenshot of Gmail | Settings | Offline with box checked. Store email from the last 90 days selected, and the option selected to Keep offline data on my computer.

First, allow offline mail.

Google Calendar offline

Go to Calendar | Settings | Common | Offline and choose the field subsequent to Flip On Offline Calendar (Determine B). Wait till the system shows the circle with a checkbox to point that current information have been synced to your system. When offline, go to Google Calendar to show all synced occasions and particulars.

Determine B

Screenshot of Google Calendar | Offline | Turn on offline calendar box selected.

Subsequent, activate offline calendar entry.

Google Drive, Docs, Sheets, Slides and Drawings offline

Comply with the hyperlink to the Google Docs Offline extension, choose Add To Chrome, then select Add Extension to finish the set up. If the system shows Take away From Chrome (Determine C), you have already got it put in.

Determine C

Screenshot of the Google Docs Offline extension, which indicates it has been installed by more than 10 million users.

Set up the Google Docs Offline extension from the Chrome internet retailer.

Moreover, go to Drive | Settings (sprocket within the higher proper) settings and verify the field subsequent to Create, Open, And Edit Your Latest Google Docs, Sheets, And Slides Recordsdata On This Machine Whereas Offline (Determine D). Once more, wait till the system shows the circle with a checkbox to point that current information have been synced to your system (Determine I, backside).

Determine D

Screenshot of the Google Drive | Settings | General | Offline with checkbox next to

Allow the Google Drive offline setting.

On a Chromebook, you’ve got two methods to pick particular objects for offline entry—both Google Drive on the net or the Chrome Recordsdata app (Determine E). Whereas in Google Drive in Chrome, choose (single click on) a file or folder, then choose the three-vertical dot menu and regulate the Obtainable offline slides to sync the merchandise offline. To confirm out there offline information, choose the offline standing indicator (the circle with a verify in it) and transfer the slider to the appropriate.

Alternatively, from the Recordsdata app in your Chromebook, choose (single click on) a file or folder, then transfer the slider subsequent to Obtainable offline to the appropriate. To confirm out there offline objects from the Recordsdata app, choose the Offline pin icon (from the underside of the left-side menu) underneath Google Drive.

Determine E

Screenshot of Google Drive, with 5 of 6 files in a folder available offline (left) and right-clicked menu that displays the

On a Chromebook, you might make information out there offline both from Google Drive on the net (left) or from the Recordsdata app constructed into Chrome OS (proper).

To create a brand new merchandise (i.e., Doc, Sheet, Slide, Slide or Drawing) when offline, go to Google Drive and choose the +New button, then select the kind of doc to create (Determine F). As you’re employed in your file, the system will show a Saved To This Machine indicator to the appropriate of the file title (within the higher left) as you make adjustments. 

Determine F

Screenshot of Google Drive with +New selected, and Google Docs | Blank document menu option displayed.

Chances are you’ll create new Google Docs, Sheets, Slides and Drawings whereas offline on a Chromebook.

Now, you have accomplished the fundamentals. While you’re related to the web, your system will sync current Gmail and Drive information and make them out there for offline entry.

Webpages offline

When on-line with an article or submit you wish to learn later displayed in your browser, choose the Star icon (within the higher proper) then select Add To Studying Listing to save lots of the contents offline (Determine G, high). When offline, make certain your bookmarks bar is displayed (Shift+Ctrl+B), then choose the Studying listing (on the appropriate aspect of displayed bookmarks). Choose an article from the listing to learn (Determine G, backside).

Determine G

Screenshot with the Star selected and both

Choose the star after which select +Add to studying listing (high) to save lots of internet articles to learn. Entry the listing from the appropriate aspect of the bookmark bar (backside).

Android apps

Many Chromebooks assist you to set up Android apps, and lots of Android apps retailer knowledge for offline use by default. Google Calendar, Google Maintain and Google Duties (Determine H) all sync knowledge and work offline. Notably, whereas the Google Calendar internet app is view-only, the Google Calendar Android app permits you to create and edit appointments after which syncs when reconnected to the web.

Determine H

Screenshot of Calendar (left), Keep (middle) and Tasks (right) Android apps installed and active on a Chromebook.

Set up Android apps, similar to Google Calendar, Google Maintain, and Google Duties, to leverage these apps’ means to sync knowledge offline.

Sync earlier than you disconnect

As a precaution, I like to recommend you verify the sync standing (go to Gmail and Google Drive in Chrome and ensure the circle with a checkmark shows, as proven in Determine I) instantly earlier than you go offline to make sure your knowledge is present. Equally, for Android apps, open the app and provides it time to sync earlier than you disconnect from the web.

Determine I

Screenshot of the underlined and circled checkmark displayed on both Gmail (top), to the left of the email count indicator (in the upper right area of the page), and Google Drive (bottom), to the left of the circled question mark help indicator.

Evaluate the sync standing for Gmail (high) and Drive (backside). If the system shows animated arrows, as a substitute of the underlined and circled checkmark, that signifies a sync is in progress.

After you have accomplished all of the above steps, you might take your Chromebook offline anytime: Click on on the time (within the decrease proper), choose Settings (the sprocket), then transfer the slider subsequent to Wi-Fi to the left (i.e., Off). 

What’s your expertise?

When you use a Chromebook, how usually do you employ it with out web entry? Do you actively take it offline in an effort to get work achieved? Have you ever discovered offline entry to knowledge and apps useful if you journey? Are there particular Android apps you employ when offline? Let me know the way you employ your Chromebook with out web entry, both with a remark under or on Twitter (@awolber). 

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