How to encrypt specific sections of Google Docs with the DocSecrets add-on

Anybody that should cover away sections of textual content in Google Paperwork ought to give this useful add-on a strive.

docshero.jpg

Picture: Google

I take advantage of Google Docs within the cloud on daily basis. The truth is, it is in all probability the app that I take advantage of most in the course of the day. I spend in all probability 5 to 6 hours of my day in Docs. That interprets to me banging out quite a lot of phrases. Most of these phrases come within the type of both tech or fiction writing (and typically each). Once in a while, nonetheless, I’ve to put in writing bits which can be of a extra delicate nature, which might come within the type of firm secrets and techniques or private info. When entire paperwork are delicate, I are likely to not write them in Google Docs, however fairly a domestically put in software that makes it potential to encrypt a doc.

SEE: Analysis: Video conferencing instruments and cloud-based options dominate digital workspaces; VPN and VDI much less standard with SMBs (TechRepublic Premium)

However typically I will have a doc that features solely parts that have to be hidden away from prying eyes. Say, for instance, I’ve a doc that must be despatched to an organization and skim by a lot of the workers but additionally accommodates a piece of knowledge that ought to solely be learn by sure employees members. What do I do? Create two totally different paperwork?

There’s a greater approach. With a useful add-on, known as DocSecrets, you may tuck parts of a Google Doc away behind a password. This add-on does include a caveat. For anybody to view the hidden textual content, they too should have DocSecrets put in. You will additionally should share the password used to encrypt the passages.

Even with these two minor caveats, it is a must-have add-on for anybody needing to encrypt parts of a Google Doc that’s to be shared with others.

Let’s set up DocSecrets and see the way it’s used.

Tips on how to set up DocSecrets

Putting in DocSecrets is finished in the identical approach you’d set up any Google Docs add-ons. As an alternative of going by means of the same old steps, merely be sure to’re logged into your Google account in your internet browser of selection and go to the DocSecrets add-on web page. As soon as there, click on Set up after which, when prompted, click on CONTINUE. You’ll then be requested to pick out the account you need to affiliate with the add-on after which give it the required permissions. 

And that is all there’s to the set up of DocSecrets. Let’s learn how to make use of it.

Tips on how to encrypt textual content with DocSecrets

Utilizing DocSecrets is not fairly as intuitive as you may assume. Listed here are the steps:

  1. Open the Google Doc you need to work with.
  2. Click on Add-ons | DocSecrets | Open.
  3. Within the ensuing sidebar (Determine A), sort a password for the encrypted textual content and click on Begin.
  4. Determine A

    docsecretsd.jpg

    The DocSecrets sidebar is able to obfuscate your textual content.

  5. Both sort or paste the textual content you need password protected within the Enter Textual content space close to the underside.
  6. Click on Insert.

The textual content you entered will seem within the doc behind a shade (Determine B).

Determine B

docsecretsg.jpg

Encrypted textual content seems, however is hidden behind a foreground shade.

Maintain writing and including encrypted textual content as wanted to finish your doc.

As soon as you’ve got completed, you may share that doc with one other person and, so long as that person has the add-in put in (and is aware of the password used to encrypt the textual content), they will reveal what you’ve got hidden.

If you have already got your doc accomplished, you may choose the textual content you need to cover after which click on Censor textual content on the backside of the DocSecrets pane.

Tips on how to reveal hidden textual content

When somebody receives the brand new doc, they will see all the unencrypted textual content as anticipated, however the encrypted textual content might be a line or block of shade. To disclose the hidden textual content, they have to begin the DocSecrets add-on (from Add-ons | DocSecrets | Open) after which sort the password used to encrypt the textual content. As soon as they’ve performed that, the textual content will seem within the sidebar (Determine C).

Determine C

docsecretsh.jpg

The hidden textual content seems within the sidebar, every block indicated by shade.

The one caveat is that the textual content throughout the doc will all the time be blocked out by the colour except you click on the related Reveal button (to disclose a single hidden block or line of textual content) or Reveal All (to disclose every thing without delay). This can successfully take away the encryption from the doc. The problem with that is {that a} person may then share the doc with a person who is not supposed to have the ability to view the encrypted textual content. Due to this, you have to be cautious who you share these paperwork with. Be sure that these customers (even when it is your CEO) perceive they should not share a doc that has had textual content completely revealed.

And that is the gist of utilizing this very useful Google Docs add-on. In case you’ve been searching for a method to cover delicate info from sure customers, this may nicely be precisely what you are searching for. 

And, better of all, DocSecrets is free and solely requires you to have a Google Account.

Additionally see

Recent Articles

spot_img

Related Stories

Leave A Reply

Please enter your comment!
Please enter your name here

Stay on op - Ge the daily news in your inbox