How to insert an image in a Gmail signature

Add a private contact with a picture in your Gmail signature. Or for those who’re a Workspace admin, put a picture within the outbound footer of each e mail out of your group.

Drawing: (left) Personal, lines with signature section, (right) Workspace, lines with signature section, and additional footer section, (middle) Image icon, with arrows to signature section on the left and to footer section on the right.

Illustration: Andy Wolber/TechRepublic

Folks place all types of pictures in e mail signatures. In organizations, the inserted picture is usually a brand, an advert or a promotional picture. Typically it is a photograph or stylized picture of the sender. Pictures in private e mail signatures typically sign one thing in regards to the individual or the individual’s pursuits.

SEE: Analysis: Video conferencing instruments and cloud-based options dominate digital workspaces; VPN and VDI much less common with SMBs (TechRepublic Premium)

In the event you use Gmail, you might add a picture or insert a picture from the net or Google Drive into your signature. And for those who use Gmail as a part of Google Workspace, an administrator can configure a signature—together with a picture—that appends to all outgoing e mail, as effectively. However any picture an administrator contains have to be out there at a public internet hyperlink, so the steps under describe easy methods to get your picture onto a Google Web site as a way to receive a public hyperlink.

However earlier than you add any picture into your signature, let me add a be aware of warning. Normally, I like to recommend folks hold e mail signatures text-only. Textual content is rather more accessible to folks with low or no imaginative and prescient than a picture in a signature. Additionally, textual content makes use of far much less bandwidth than a picture. (Be sure that to resize and/or compress your picture to acceptable dimensions and high quality.) That mentioned, there are numerous occasions when a picture in a Gmail signature could also be merited.

Learn how to add a picture in a private Gmail account signature

So as to add, edit or handle signatures in a private Gmail account:

  1. Go to Gmail in a desktop-class internet browser.
  2. If wanted, sign up to your Gmail account.
  3. Within the higher proper space, choose the Sprocket (settings) | See All Settings | Basic (from the menu choices listed throughout the highest).
  4. Scroll all the way down to the Signature part.
  5. Both select the “+ Create New” button or choose an current signature.
  6. Within the signature space to the precise, enter and format any textual content or hyperlinks you need in your signature. 
  7. Choose the Insert picture choice (Determine A), then navigate to the picture you need.
  8. When completed, scroll to the underside of the web page and choose the Save Modifications button.

Determine A

Screenshot of the Signature section of Gmail, with an Example signature selected and the add image icon circled (found to the right of the link icon, in the signature editing area).

In Gmail Settings, choose the picture icon, then add or insert a picture from the net or Google Drive.

Google Workspace admins: Learn how to add a picture in an appended Gmail footer

A Google Workspace administrator could handle e mail footers that append to each outbound e mail for a company. Within the Admin console, the vital settings are at App | Google Workspace | Gmail | Compliance, choose a company (or organizational unit) from the left (if wanted), then scroll to Append Footer and select Configure (Determine B). To find out how outbound footers work in Google Workspace, learn my article, Learn how to set a Gmail signature to your group.

Determine B

Screenshot from Google Workspace Admin console compliance section setting for outbound email footers, with the Insert Photo icon selected and an

A Google Workspace administrator could select to append a footer to outbound e mail for a company. Any picture inserted into this appended footer have to be out there on the net with a public hyperlink. Nevertheless, pictures saved on Google Drive, even when publicly shared, won’t work.

However for those who attempt to insert a picture saved on Google Drive into an outbound footer, it will not work. You might solely add a picture with a public hyperlink into admin-managed appended footers (Determine B). A publicly shared picture saved on Google Drive will not work. 

I counsel you create and preserve a Google Web site the place you add pictures, since any picture saved on a Google Web site web page could also be utilized in outbound footers—so long as the Web site is printed and public. These final two standards are vital: The picture insertion into the footer will not work on websites that are not public or aren’t printed but.

To create a brand new Google Web site devoted to your outbound pictures, you would possibly:

  1. Kind web site.new in a desktop-class browser.
  2. Edit the title to your web site (e.g., Promotional Footer Pictures).
  3. Then choose Insert | Pictures to both Add or Choose pictures to your web site (Determine C). Alternatively, you would possibly choose Insert | Drive after which select pictures saved on Google Drive so as to add to your Web site.
  4. Determine C

    Screenshot of Google Site, with Image selected and menu with Upload and Select options displayed.

    As you edit a Google Web site, with the Insert tab lively, choose Pictures. You might then select both to Add or Choose a picture.

  5. Choose Publish, then edit the net tackle to your web site (e.g., Footers).
  6. Beneath Who Can View My Web site, choose Handle. Then, underneath Hyperlinks, choose Change.
  7. Subsequent to the Printed web site choice, choose the drop-down and select Public (Determine D), then choose Achieved.
  8. Determine D

    Screenshot of Links setting for a Google Site, with the Published site options menu displayed (i.e., Restricted; PA311, or, rather, your domain; Public; or Remove Link).

    Change your Web site settings to make your printed web site Public.

  9. Choose Achieved once more. The field ought to now show Anybody underneath Who Can View My Web site. Choose Publish.
  10. Subsequent, choose the drop-down to the precise of Publish, then select View Printed Web site (Determine E). This could open the positioning in a brand new browser tab. Change to that tab.
  11. Determine E

    Screenshot with the drop-down next to Publish button selected, with four options displayed: Publish settings…, Review changes and publish, View published site, and Unpublish.

    As soon as public and printed, choose the drop-down choices subsequent to the Publish menu and select View printed web site.

  12. In your web site, right-click on the picture you need to insert into your outbound footer, then choose Copy Picture Handle (Determine F). 

Determine F

Screenshot of Google Site (named Gmail Outbound Footers), with title of Footer Logos. Two images on the page: A red box with the word SALE! in it, as well as a small Twitter bird logo. SALE image has been selected, and Copy image address is about to be selected.

Whereas viewing the printed web site, right-click (or Ctrl-click) on a picture, then choose Copy Picture Handle from the displayed menu.

You now have the general public hyperlink it’s essential paste into the immediate after you choose the picture icon within the Append Footer part of the Admin console. As an editor of the positioning, you’ll be able to all the time return to the positioning and duplicate the hyperlink to the printed web page. Share the hyperlink with others, and so they’ll have the ability to entry the web page.

Optionally, you’ll be able to take steps to make the footer web page a bit much less straightforward to seek out. To do that, be sure you have at the very least two pages in your Google Web site, and that your pictures should not on the Residence web page of the positioning. Then, whereas modifying your Web site, choose Pages, then click on on the three vertical dots to the precise of your Footer web page title. Select Cover from navigation (Determine G), which can take away the web page from Google Web site navigation menus. For the reason that web page is omitted from the menu construction, it will not be out there for an informal web site customer to entry.

Determine G

Screenshot of two pages listed in a Google Site. Page tab selected. Footer Image page is not the home page of the site. Three vertical dot menu selected, with Hide from navigation option displayed (along with other options: Make homepage, Duplicate page, Properties, Add subpage, and Delete).

You would possibly make your footer picture web page harder to seek out with the Cover From Navigation choice.

How do you utilize pictures in Gmail signatures?

Do you embrace normal data, comparable to contact or firm data, in your signatures? Or do you personalize your signature with favourite pictures, phrases or quotes? Or do you “go minimalist” and omit the usage of signatures completely? Let me know the way you utilize—or do not use—pictures in Gmail signatures, both with a remark under or on Twitter (@awolber).

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