How to use check box content controls in a Word document

Verify containers provide a easy visible solution to denote state: on or off, true or false, and so forth, and so they’re simpler to make use of than ever earlier than!


Picture: Shutterstock/Andrey_Popov

We’re all conversant in test containers. We have been utilizing all of them our lives, even earlier than digital varieties got here into existence. Technically, an digital test field management is a visible illustration of a binary state, similar to on and off, true or false, and so forth. One look and you already know the state. On this article, we’ll work via a easy instance utilizing test field controls in Phrase to indicate attendance. As a substitute of studying via an inventory of names, with the phrase current or not current, you possibly can shortly glean who’s current and who is not by viewing the test field controls.

I am utilizing Microsoft 365 on a Home windows 10 64-bit system, however you should utilize earlier variations via 2010. On your comfort, you possibly can obtain the demonstration .docx file. Phrase On-line will show current test field controls and their state, however you possibly can’t change the state. 

SEE: Home windows 11: Tips about set up, safety and extra (free PDF) (TechRepublic)

Denoting attendance

Utilizing test field content material controls could not be simpler now. Determine A exhibits three easy test containers adopted by individuals Mary, Tom, and June. You possibly can create this type shortly sufficient as follows:

  1. Place the cursor within the doc the place you need to insert the primary test field.
  2. Click on the Developer tab.
  3. Within the Controls group, click on the Verify Field Content material Management icon. Doing so will insert a test field in edit mode. We do not need to change any of the default properties for now, so press the Proper Arrow key twice to exit the management.
  4. Press the Tab key and enter Mary. Strictly talking, the tab is not crucial, however including just a little area will enhance readability. 
  5. Insert two extra controls, one for Tom and one for June.

Determine A


Create this easy attendance kind.

Wasn’t that straightforward? The shape is instantly prepared to make use of. Merely test or uncheck, appropriately! For example, in Determine B, Tom did not attend the November 18th assembly. You can too print the listing and test the controls manually.

Determine B


  Not everybody attended this assembly.

You might need seen that the test field shows an X to indicate a Sure/On/True state. You possibly can change that to a extra conventional test mark in case you like.

SEE: The way to use the numerous textual content wrapping choices in Microsoft Phrase (TechRepublic)

Altering the test field

An X won’t be the best way you need to denote attendance. In spite of everything, it could possibly be misunderstood as not in attendance. Happily, you possibly can simply change the X to a extra conventional test mark as follows.

  1. Click on the Developer tab.
  2. Within the Controls group, click on Design mode. Doing so will change the looks of the test field controls (Determine C).
  3. Choose the one for Mary after which click on Properties within the Controls group. The ensuing dialog will show a number of properties. You may need to discover all of them at a later time.
  4. Within the Verify Field Properties part (on the backside) click on Change to the precise of the Checked Image choice. Doing so opens the Symbols dialog, which you may already be conversant in.
  5. Select Wingdings from the Font dropdown.
  6. Browse down till you discover the 2 alternate test marks proven in Determine C.
  7. Select one, click on OK to insert it, after which click on OK to return to the doc.
  8. You are still in design mode, so click on Design Mode.

Determine C


Change the test mark image.

Merely click on Mary’s test field management to show the chosen test mark (step 7) to see the extra conventional test mark. Nonetheless, discover that the bounding field is gone. Should you select the second test mark in step 7, you will proceed to see the bounding certain (Determine D). You will need to use the identical test mark; I am simply saving a determine by displaying you each in the identical screenshot.

Determine D


Mary and Tom show two completely different extra conventional test marks.

This straightforward instance makes use of test field controls to indicate attendance. Attending members get a click on; an empty test field represents an absent member. You would additionally use them to trace to-do objects, challenge benchmarks, and so forth.

A phrase on assist for older controls

Though legacy controls and even some ActiveX controls are nonetheless obtainable, I like to recommend utilizing content material controls as a result of assist for the older units may finish with out a lot discover; realistically, I do not see that occuring quickly in paperwork. Nonetheless, any web-based paperwork ought to use the newer controls and never ActiveX. Web Explorer will in all probability be retired in 2022, and at present, Edge does not assist ActiveX. It is unlikely it ever will assist these outdated controls.

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