macOS Monterey includes an absolute gem of a feature for those looking up their efficiency game

With macOS Monterey comes a instrument that may assist you create consumer pleasant, repeatable actions to assist optimize your each day life in quite a few methods.


Picture: Apple

Monterey has landed, and at first blush, you may suppose it is fairly gentle on new options. Though the most recent iteration of macOS may not be a jaw-dropping affair, it does comprise a number of new options that actually stand out. One such characteristic is named Shortcuts. Because the identify implies, this instrument permits customers to create shortcuts for repetitive duties so your day could be much more environment friendly than you thought attainable.

SEE: Characteristic comparability: Time monitoring software program and programs (TechRepublic Premium)

Shortcuts has been round on Apple cellular units for a while, however solely made the shift to macOS with Monterey. It was well worth the wait. In the event you’re not accustomed to Shortcuts (which I wasn’t, as I’m not an Apple cellular consumer), the premise is easy: Create single-click shortcuts that launch repeatable chains that encompass a number of actions. You’ll be able to both obtain a brand new shortcut from the gallery or create a brand new shortcut. 

An instance of an easy-to-create shortcut is sending an e-mail to a pre-defined recipient, with out having to first open the Mail consumer. I will present you precisely how to do that in a second.

Why you have to be utilizing Shortcuts

Shortcuts remind me of the GUI model of Linux bash scripts in that, with a little bit of creativity, you’ll be able to piece collectively absolutely anything you want. As soon as cobbled collectively, these shortcuts could be rapidly run from a drop-down within the macOS topbar. It is a characteristic each good working system ought to have.

The factor about Shortcuts, nonetheless, is that it’s not fairly as intuitive as macOS customers may be accustomed to. Given the character of what Shortcuts does, that is comprehensible. However don’t be concerned, the educational curve is not all that steep. In truth, you are able to do what I did and obtain one of many many Shortcuts from the Gallery and deconstruct it till you perceive how they work. It would take you a minute or two to rise up to hurry, however when you perceive how Shortcuts work, you may be creating them for all kinds of duties.

What you may want

To make use of Shortcuts, you could have a macOS machine operating model 12.0.0 or higher. I will be demonstrating on a MacBook Professional M1 with macOS 12.0.1.

The right way to create a shortcut on macOS

Let’s dispense with the introduction and create a shortcut. What we’ll do is create a shortcut that lets you rapidly hearth off an e-mail to a pre-defined recipient. In the event you steadily ship emails to explicit addresses, this can be a nice strategy to make that course of a bit extra environment friendly.

To create the shortcut, click on the Launchpad, kind Shortcuts, and click on the launcher for the app. When the app opens, click on Fast Actions within the left navigation (Determine A) after which click on the + button within the higher proper nook.

Determine A


The Shortcuts software makes it comparatively simple to create tiny purposes to launch motion chains.

Within the ensuing window (Determine B), the very first thing to do is give the brand new shortcut a reputation. Since we’re making a shortcut for an e-mail to be composed to a particular recipient, you may give that shortcut the identify of the recipient.

Determine B


The shortcut creation window is the place you construct your shortcuts.

Click on on the Classes tab within the higher proper, kind Ship E-mail within the search area after which drag the entry to the left pane. As soon as you’ve got added the motion, click on Recipients and sort (or choose) the e-mail handle of the specified recipient (Determine C).

Determine C


Finding the Ship E-mail motion in Shortcuts.

Click on the Recipients area within the motion and both kind or find the e-mail handle for use for the Shortcut (Determine D).

Determine D


Including the e-mail recipient to the motion.

At this level, you’ll be able to check the Shortcut by clicking the Run button (right-pointing arrow). The motion ought to open a Mail composing window. If it does, shut it after which click on the Choices button within the prime proper of the Shortcut creator window. Within the ensuing pane (Determine E), click on the checkbox for Pin in Menu Bar so as to add an entry within the Shortcut topbar drop-down.

Determine E


Including the entry to the Shortcut drop-down menu.

You can even create a keyboard shortcut for this new motion in addition to share it with any iPhones or iPads related to the identical account. 

To make use of the shortcut, merely click on the Shortcuts topbar menu and click on the entry (Determine F).

Determine F


Launching the newly created shortcut.

Whenever you launch this shortcut, an Apple Mail compose window will open, the place you’ll be able to start creating the e-mail.

And that is all there’s to utilizing the brand new Shortcuts instrument in Monterey. When you get the cling of making new actions, you may discover this instrument completely indispensable in gaining a degree of effectivity you’ve got but to expertise on macOS.

Subscribe to TechRepublic’s How To Make Tech Work on YouTube for all the most recent tech recommendation for enterprise professionals from Jack Wallen.

Additionally see

Recent Articles


Related Stories

Leave A Reply

Please enter your comment!
Please enter your name here

Stay on op - Ge the daily news in your inbox