Microsoft Outlook vs. Apple Calendar: Which is best for business?

Apple Calendar and Microsoft Outlook have lengthy been leaders in calendaring and scheduling, with Calendar boasting a simplicity edge for Mac customers. Has Outlook lastly caught up?


Picture: NaruFoto/Shutterstock

The reputations have been effectively earned. For years, Microsoft Outlook was a bloated private info administration behemoth, whereas Apple’s Calendar was a easy, easy program that simply labored. 

Can an outdated app study new methods, although?

SEE: Workplace 365: A information for tech and enterprise leaders (free PDF) (TechRepublic)

Calendar, included by default inside macOS, iPadOS and iOS, continues to be an easy-to-use program that gives steady, dependable operation. The app supplies an simply navigated major interface, proven in Determine A, that shows both a Day, Week, Month or 12 months view. A left-hand navigation menu, in the meantime, makes including and eradicating from lively show particular person calendars, reminiscent of are sometimes maintained for private appointments and work engagements and even monitoring new e-book releases or the Arsenal soccer crew’s upcoming fixtures.

Determine A


Apple Calendar supplies an easy-to-use program for managing even complicated schedules.

Picture: Apple

Including occasions is straightforward utilizing Calendar. Click on and drag the cursor inside the corresponding time-frame utilizing the Day or Week view. Alternatively, you may right-click a date utilizing the Month view and choose New Occasion from the ensuing pop-up menu. Provide the occasion’s particulars, and also you’re good to go.

There’s a catch, although. Calendar does not dedicate a lot house for notes. Whereas configuring places, alerts and repetitive occurrences and even accommodating estimated journey time are all instantly out there inside Calendar, the Notes part is considerably abbreviated and, in my expertise, barely clunky. Perhaps that is as a result of others do not provide as a lot info for occasions as I typically do. The issue’s confirmed barely distressing, professionally, in my makes an attempt to trace buyer histories, contact names and titles, highlights from earlier phone or electronic mail conversations and comparable particulars immediately inside appointments.

Clearly, Calendar’s builders know what they’re doing, regardless. No cheap person will debate the macOS calendar icon itself is sensible, displaying the precise date immediately inside its Mac, iPad and iPhone icon.

SEE: Home windows 11: Tips about set up, safety and extra (free PDF) (TechRepublic)

After which there’s Outlook, the beast of an utility packing electronic mail, contact administration, job administration and calendaring inside a single app. Microsoft Workplace merchandise—Phrase, Excel, PowerPoint and Outlook—have lengthy been identified to incorporate a bewildering assortment of capabilities, actions and settings. Out there choices grew to become so plentiful, Microsoft in the end launched the contextual ribbon to strive simplifying customers’ interplay with utility options.

Outlook, after all, beforehand suffered from such bloat. However the brand new Mac model of Outlook, together with Microsoft’s “New Outlook” enabled utilizing the sliding radio button embedded inside the Mac app, dramatically reduces litter. As an alternative of being assaulted with an anxiety-provoking array of buttons and icons, New Outlook presents a remarkably sparse interface that brings what you want most entrance and middle. The remainder? Superior options stay and could be accessed from out there menus, however they are not distracting and ready simply behind the scenes.

Choose for your self. Witness the usual Outlook work week view, as proven in Determine B. It is simply navigated. New occasions are straightforward so as to add. Simply double-click the respective house for the day and time of assembly you want to add.

Determine B


Microsoft’s “New Outlook” presents a remarkably clear interface that belies its capabilities whereas simplifying on a regular basis operation.

Present appointment particulars inside the house offered for coming into the occasion’s title, date, time and site, and also you’re set. Want extra superior options, reminiscent of setting a daily recurrence? Excellent- or double-click the occasion and choose Edit, which presents further choices as proven in Determine C, whereas noticing there’s ample house for notes.

Determine C


Outlook hides extra superior appointment settings, however the choices stay and are simply accessed when wanted.

Apple’s Calendar app is confirmed. It is simple to make use of and provides probably the most generally used options. Contemplate this system’s readily linked to your iCloud or Change account, and it is exhausting to argue for another. Microsoft’s builders, nonetheless, have finished their homework. The “New Outlook” presents a clear interface, whereas extra superior options stay out there simply behind the scenes. It is a good and helpful enchancment that makes utilizing this system all through the day that rather more environment friendly. And in case your group makes use of different Microsoft 365 apps, you may discover the unobtrusive integration with Microsoft Planner and To Just do extra clever methods Outlook’s been enhanced to supply entry to the options and capabilities at this time’s harried professionals require with out being distracting.

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